How to Plan a Good Meeting: Part II

Excerpt from Speak and Lead Series by Pauline Duncan-Thrasher

Last minute rushes leave people frazzled and out of sorts. Successful meetings are well-planned meetings. Informing people in advance sends the message that you value their time as well as yours.

  • Prioritize three best meeting dates.
  • Appoint a treasurer if money is involved.
  • Create a budget.
  • Discuss suitable locations.
  • Choose a facility (location/ room set up) committee leader.
  • Plan whether and when you will provide refreshments.
  • Confirm as soon as possible place, date and time.

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Speak and Lead: Good Meetings

How can an ineffective leader become an effective chairperson? Why do some leaders make leading a meeting look so easy? What does someone need to know to lead a good meeting?

Unlike theĀ  ineffective chairpersonĀ  who mumbles or shouts, plays favourites, is easily sidetracked and shows a general inability to deal with controversy, the effective chairperson practises the following:

  • Speaks clearly and calmly.
  • Remains objective, focused and courteous despite controversy.
  • Insists on mutual respect among participants.
  • Knows and practises parliamentary procedure.
  • Accommodates spirited debate.
  • Creates fair voting procedures.

Read more from my Speak and Lead series HERE